Do you have this challenge? I bet you do. Here are some basic tips:
1. Unsubscribe to newsletters you just delete anyway. Save yourself a step.
2. If your email allows you to filter email into folders, set up rules to prioritize email. I.e., if it has an FW in the subject heading for "Forward" it goes into a folder that *maybe* you'll read.
3. If you have employees, teach them to use email efficiently. Concise, descriptive subject lines are very helpful to manage email. Senders should be clear about expectations - do they want a response or action? Only copy emails to people who *actually* need to see them.
4. If there is a string of emails going back and forth, schedule a call and resolve the issue. Again, only copy in people who need to know.
5. Delete, delete, delete. Set aside time to handle emails and delete or file them.
6. Answer your email. Not answering email only gives birth to more email or hard feelings. If you give out your email address, then do utilize it or don't let people know your address.
7. Let people know your preferences. When is an email appropriate or a call or voicemail? You know your habits, be honest.
8. Don't forward junk mail to others, it will only encourage them to send it to you and others. Those "alerts" are almost only bogus, so not only do they waste time, they often needless upset people. Chain letters weren't funny when they were in paper and they haven't improved in email.
9. Try sending a note through the postal system once in a while. It has a much better chance of being read these days than email. . .
Shaun G. Jamison, JD, PhD
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Labels: email, junk, time